Setting Up The Products

Setting Up The Products You Sell In Your Business

Once you have set up the goods and services for use by your company, then it is time to set up the products that you sell to your customers. You can go to the products setup window from the PURCHASING MAIN MENU, the SUPPLIERS window, or from the SETUP GUIDE.

You will notice that the content of the Products setup window is nearly identical to the Goods & Services window. We have tried to keep the design of Built for Business as consistent and user friendly as we could. The information is essentially the same as in Goods & Services, with the difference that here you will be adding your resale price for your products, and you can now set the reorder level for your products.

Instructions For Setting Up Products:

1. Of course, the catagory for your products will be product and that is the only catagory selection the drop-down menu will offer.
2. Again, you must assign an ITEM ID for your product just as you did for goods and services. This does not need to be a numerical number.
3. The PRODUCT TYPE field is optional. You can use this field to further catagorize the items you set up for more precise sorting.
4. Enter the price that you are selling the product for in the RESALE PRICE field. Just so you do not get confused, that is the price you are charging your customers for the product.
5. BIN LOCATION is for inventory items and allows you to record the location of each item in inventory. The bin location is printed on the Picking List, if you choose to use it. If you don’t require an inventory location, you can use this field for anything you like.
6. REORDER LEVEL allows you to set the inventory level where you need to reorder your products so you do not run out of stock. If this field is used, a pop-up message will notify you when your inventory falls below the reorder level when you are recording customer orders.
7. INVENTORY BALANCE indicates how much inventory you have on hand. This feature will track inventory balance as you enter and remove stock from inventory. If a customer order requires more stock then what you have on-hand, a pop-up message will notify you of this so you can place the balance of the order on backorder.

Just as when you set up goods and services, after setting up your products the next step is to set up your ordering information. This information is the same as it is in goods and services. It is a good idea to enter this information as you set up your products, so you don’t have to come back and do it at a later date. Of course, you can come back and do it at a later date if you prefer.

Setting Up Ordering Information For Products

The indented frame just below the product information section allows you to assign multiple suppliers for each product you set up. The information you will enter here is the supplier code and name, the cost of the item, the units the item is sold in, and the delivery time.

Instructions For Setting Up Order Information:

1. In the first row, use your mouse to click in the Supplier # field and activate the drop-down list. Scroll down and select the supplier for the item. Once you select the supplier, the supplier number (or code) and supplier name will appear in their respective fields.
2. Next, enter the price of the item under the COST column. This is the price you pay for your products, not the price you are selling them for.
3. The UNIT field identifies how the items are purchased from your supplier. If they are sold individually, then enter "each". Other possibilities are sold in pairs, per dozen, or a specific quantity such as 6 or 24.
4. Next enter the delivery time for the item. We have set up this field individually for each item for those instances where different product may have different delivery times from the same supplier.

If you have more than one supplier for the item, repeat the above steps for each additional supplier on each of the following rows in the frame.

Just as in Goods and Services, there is a button located just in front of the supplier code for each supplier you set up. If you click on this button, an additional ordering information screen will appear. In this screen you will find two additional fields that you can fill in if you choose.

1. SUPPLIER PRODUCT CODE: If your supplier uses a product code that is different from the one you are using, you can enter it in this field. It will then display automatically in your Purchase Order when you are ordering the item.
2. LAST UPDATED: This is a date field. If you want to track how current your supplier’s prices are, you can enter the date of the quote you receive from your supplier in this field.

Once you have completed this information, you are finished setting up goods and services and can check it as finished in the SETUP GUIDE.